Who We Are
We operate under the following names:
Country Dance and Song Society
116 Pleasant Street
Easthampton, MA 01027
Email: See the Office Contacts page
Kathryn Tarter German, Executive Director
We own and operate the following domain names:
Country Dance and Song Society (CDSS) is a 501 (c)(3) nonprofit; all gifts are tax deductible to the extent allowed by law. You may request a copy of our most recent financial report from Country Dance and Song Society, 116 Pleasant Street, Suite 345, Easthampton, MA 01027.
Our Commitment to Privacy
Your privacy is important to us. To better protect your privacy we provide this notice explaining our online information practices and the choices you can make about the way your information is collected and used. To make this notice easy to find, we make it available on our homepage and at every point where personally identifiable information may be requested.
The Information We Collect
This notice applies to all information collected or submitted on the Country Dance and Song Society website. On some pages, you can buy physical products (books and CDs), become an individual or group affiliate member, make donations, buy insurance, and register for our camp programs. The types of personal information collected at these pages are:
• Email address
• Phone number/Cell phone number
• Credit/Debit Card Information
In addition, we collect some demographic information from you if you are registering for camp, including:
• gender (to assign rooms)
• birthdate (for liability waiver and to assign rooms)
• smoking, food preference (omnivore, vegetarian), allergies
Other Data Collection
The CDSS website (cdss.org) may collect user data including IP addresses and visitor data, such as pages you visited during your time on the website. We use the following services that may collect and store data:
• Google Analytics
• RS Form Pro (for our donation, membership, insurance, and camp registration forms)
• Liquid Web (our website host)
• Joomla (our content management system)
• VirtueMart (our online store software)
• JEvents (our online events calendar)
Accounts on the CDSS Website
For users that register on the CDSS website (in order to purchase products or services, donate, become a member, or register for camp), we store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username - email firstname.lastname@example.org and we will change it for you). Website administrators can also see and edit that information (except for passwords).
Our Commitment To Children's Privacy
We do not solicit personal information from children on our website. We do, however, collect ages for children who are attending camp for housing purposes and class assignment; we also collect a child’s birthdate and information about guardianship in our camp waiver form. This information is only used within CDSS.
We do not collect information such as your name, email address, mailing address, and phone numbers without your consent—you must opt-in when providing your information, and if you set up an account, buy products or services or fill out a form on the website, you are opting in. To opt out of this data collection completely, please do not fill out any forms while visiting our website. Also see What Rights You Have Over Your Data/Opting Out.
We do not share this information with outside parties except to the extent necessary to complete that transaction. Country Dance and Song Society will protect any personal financial information that you share with us. If you make a purchase on cdss.org, we will use your credit card number only to process your payment. For reasons of security, credit card information is not stored on our Web server. In fact, for financial transactions made on our website, CDSS does not receive the credit card information at all. It is passed electronically directly from the forms/online store on the website to authorize.net, our payment gateway, in order to process the transaction. We will retain order information for our records, but this information is never shared with third parties.
Transmissions over the internet are never 100% secure or error-free. As a result, we do not, and cannot, guarantee the security, accuracy, or completeness of the personal information we gather from you. However we have implemented reasonable procedures to protect the confidentiality, security, and integrity of the information we receive from you.
We use return email addresses to answer the email we receive and to provide information on CDSS activities. Email addresses are not used for any other purpose and are not shared with outside parties.
We use non-identifying and aggregate information to better design our website and to share with grant organizations. For example, we may tell a granter that X number of individuals visited a certain area on our website, but we would not disclose anything that could be used to identify those individuals.
Finally, we never use or share the personally identifiable information provided to us online in ways unrelated to the ones described above without also providing you an opportunity to opt-out or otherwise prohibit such unrelated uses.
How Long We Retain Your Data
If you buy physical products (books and CDs), become an individual or group affiliate member, make donations, buy insurance, register for our camp programs, or fill out other forms on our website, your information will be stored indefinitely and can be shared with you and/or deleted upon request. If you are featured in an image on our website, it is considered to be indefinite use, however, you may request it be removed at any time.
For storing data about our customers, CDSS is in the midst of a transition from a self-hosted platform called MemberMax to Salesforce, a secure, cloud-hosted service. For more information, see Salesforce’s privacy statements.
If you have an account on this site, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you (aka “the right to be forgotten”) by emailing email@example.com. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
What Are Cookies?
Cookies are small pieces of text sent by your web browser by a website you visit. A cookie file is stored in your web browser and allows our website or a third party to recognize you and make your next visit easier and more useful to you. Cookies can be “persistent” or “session” cookies.
Third Party Cookies
In addition to our own cookies, we may also use various third parties cookies to report usage statistics, deliver advertisements on and through the website, and so on. This website uses:
Contact Us/Update Your Personal Information
You can help CDSS maintain the accuracy of your personal information by notifying us when you change your address, title, phone number, or e-mail address. Please include both your old and new contact information so that we can make the appropriate corrections.
Contact us at firstname.lastname@example.org if you wish to update or delete your information or if you no longer wish to receive communications from the Country Dance and Song Society.
You can also write to us at the address provided at the top of this page.
Updated May 31, 2018